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Moving a folder means you copy the original folder, delete it from its current location, and paste content to a new location. When you copy a folder, you take a mirror image of it and post it to a new location. You can, then, copy or move a folder to a new location. You may also want to reorganize your folders after you've used them in a specific location and accumulated several emails, so deleting them are not an option. Should you accidentally create a folder in the wrong location, you don't have to immediately delete it. The email will disappear from your inbox and no longer be visible if the inbox is the actively selected. To move an email from the inbox to a customized folder, instead of clicking the line item in Outlook, click the message and drag it to the new folder location in the "Personal Folders File" section. When you click the email, a view that shows the email message displayed. Outlook's main view shows a long list of emails as they are delivered to your inbox. Unless you have a rule set for email to send certain ones to these new folders, you need to manually move emails from the inbox to the new folder. You'll be prompted to enter a name for your new subfolder. Right-click the new folder that you created and click "New Folder" from the context menu. You can create them the same way as creating the main folder in your Outlook inbox. Just like you can create a subfolder in Windows, Outlook lets you create subfolders within main folders. You can create folders within folders (subfolders) to better drill down from a main folder category to a subcategory. You must drag and drop an email from your inbox to your new folder. After you create these folders, emails are not automatically sent to them. Type a name in the text box and press "Enter." The new folder is now saved in your Outlook Personal Folders File. Interested in learning more? Why not take an online Outlook 2019 course? Occasionally, the outgoing email server is unavailable, your network connection is no longer working, or your computer is not connected to your Wi-Fi service.Ĭlick "New Folder" in the context menu, and Outlook will prompt you to give the new folder a name.
#How to set up folders in outlook software#
An email is placed in the "Sent Items" folder when it is successfully sent from your local Outlook software to the outgoing email server. There is often confusion between the "Sent Items" folder and the "Outbox." Both folders display emails that you send from your Outlook software, but they have one slight difference. These folders are found in most email services, so they match one-to-one with your email services. Drafts, Sent Items, Deleted Items, and Outbox are the main folders created when you set up Outlook.
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You can create rules in Outlook to send incoming email to a specific folder, which will be covered in lesson 13.īehind the context menu is several other folders created when you set up Outlook. This folder is where all incoming mail is sent when new mail arrives. The "Inbox" folder is the primary default folder created. Notice that you have several actions that you can perform on the inbox. The image above is a context window shown when you right-click the "Inbox" folder. By default, several folders are automatically created for you, but you might want to create your own to customize and organize email. On the left side of your Outlook 2019 interface, there is a section labeled "Personal Folders File." The Outlook OST file stores these folders. Sifting through all of your email to find the one that you need can feel like searching for a needle in a haystack. With only a few emails, finding the email that you're looking for isn't difficult, but imagine having thousands of emails and you need to find just one.